Free email signature template

Academic Researcher Email Signature Template

Make your institutional role, research profiles, and professional contact information easy to verify across collaboration and publication conversations.

Customize this template → See what’s included
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Hello,

Here is the information we discussed. Let me know if you have any questions.

Best,

 
Dr. Your Name professional portrait
 
Dr. Your Name
ACADEMIC RESEARCHER
 
ACADEMIC PROFILES
 
ORCID   Google Scholar   ResearchGate
 
Email   your.email@university.edu
Phone   +00 123 456 7890
Website   www.yourwebsite.edu
Location   Your University Address
City, Country
Company logo  
YOUR LOGO
RESEARCH | INNOVATE | IMPACT
 
 
  
“Research is to see what everybody else has seen, and to think what nobody else has thought.”
— Albert Szent-Györgyi
Academic Researcher-1 1 / 2 Click the signature to customize
Designed for real email

A credible signature for academic and research correspondence.

Make your institutional role, research profiles, and professional contact information easy to verify across collaboration and publication conversations.

Best for: Academic researchers, lecturers, doctoral candidates, principal investigators, and research teams.

Editable fields: name, title, company, email, phone, website, address, avatar, company logo, social.

  • ORCID, Google Scholar, and ResearchGate links
  • Institution and company logo fields
  • Clear identity and credential hierarchy
Three simple steps

Create your signature in a few minutes.

  1. 01

    Open the editor

    Start with this design and replace the English example details.

  2. 02

    Make it yours

    Update your contact details, images, links, and available theme color.

  3. 03

    Copy and install

    Copy the finished HTML, then follow the Gmail or Outlook setup guide.

Compatibility

Built for the constraints of email clients.

The signature uses explicit dimensions, inline styles, and table-based structure where needed. Always send yourself a test message because company policies and email clients can still modify pasted HTML.

Install in Gmail → Install in Outlook → Read our compatibility method →
Common questions

Before you copy it.

Which research profiles should appear in an academic signature?

Use stable identifiers and profiles that help recipients verify your work, such as ORCID and Google Scholar. Add ResearchGate only when you actively maintain it.

Should publications be listed directly in the signature?

Usually not. Link to a maintained research profile or publication page instead of adding individual citations that make every email unnecessarily long.